Employee Data Alerts.

Keep your plan in compliance with data monitoring and verification

THE PROBLEM

Incorrect employee data can make your plan fall out of compliance and cause costly penalties

The 401(k) industry is highly regulated, requiring employers to have accurate, up-to-date plan information. Complete employee data is critical for your plan, but census files received through payroll can include incorrect employee information (date of birth, missing email addresses, or social security numbers).

Something as small as an incorrect date of birth can prevent an employee from participating in your 401(k). If that happens, corrective action must be taken to keep your plan in compliance. This can involve making employer contributions of up to 50% of the amount the employee could have contributed during this period (plus interest and match, if applicable). These unexpected costs can be detrimental to your business.

OUR SOLUTION

Human Interest provides Employee Data Alerts so you can proactively avoid compliance issues

Human Interest has your back on data monitoring. With Employee Data Alerts, information uploaded from payroll is reviewed against your existing 401(k) plan data to flag any changes. You’ll receive automated notifications if there are missing or conflicting data, eliminating the need for time-consuming manual audits to ensure your plan remains compliant.

This service is available for customers on our Concierge package only

How it works

Integrate your payroll

With 500+ payroll integrations, data regularly syncs from your payroll to our system to capture any changes made to employee data.

Receive proactive notifications

We review employee data against existing records and provide real-time notifications if there are any conflicts or missing data.

Review discrepancies

You can view all discrepancies in one place on your Admin Dashboard so you know what employee information needs to be addressed.

Frequently asked questions

What census data does Human Interest validate?

We review the primary data points that can result in plan compliance issues, including:

External HR ID (the unique identifier assigned to each person by your HR/payroll system)
Social security number
Combination of first name and last name
Date of birth
General employment terms:
1. Date of hire
2. Date of termination
3. Date of prior termination
4. Date of rehire
Contact information:
1. Email address
2. Phone number
3. Physical mailing address
Employment class:
1. Compensation type
2. Compensation amount

How do you check census data for errors?

Based on the key data points (listed above), we will determine if the incoming census record is for an existing employee record that needs to be updated or is for a new employee we need to set up in our system.

We check new employee information against our existing employee records to identify any conflicts (e.g., two employees with different names and company IDs that have the same SSN). In some cases, we can accept the new record and make the appropriate updates. In other cases, we require the plan administrator's input to determine a solution.

How often does Human Interest check census data?

How do I receive notifications?

What impact can missing or invalid data have on my retirement plan compliance?

Basic 401(k) plan responsibilities	Required employee information
Accurately monitor employee eligibility to participate in your plan	Date of birth, date of hire, employment terms, employment class (if applicable)
Correctly onboard employees into the plan	Social security number, date of hire, date of birth
Accurately set the employee’s default investment portfolio	Date of birth
Monitor eligibility for certain types of distributions	Date of birth
Contact employees as needed to provide plan information, enrollment, and support	Email address, phone number, physical address
Enable Human Interest to update employee information in the future	Social security number, external HR ID