What do your employees want?According to a 2015 LIMRA study, “68 percent of employees want to enroll in their benefits online or electronically, and only 16 percent want paper enrollment forms.” By comparison, the same study found that only 38 percent of employers who were surveyed “think that their employees want to use a computer to enroll” in benefits plans. Unfortunately, these employers are missing an important opportunity to satisfy employees by providing online, easy-to-use systems for their benefits programs. Source
Support employee decision-making and action (increase participation!)When it comes to education and information that helps employees make benefits-related choices to satisfy their needs and goals, paper is no comparison for what digital options offer. With employee self-service solutions, employees have access to a wealth of information and can make decisions based on their individual requirements. Rather than filling out a paper form, putting a stamp on it, mailing it to the benefits provider, and waiting for it to be processed, employees can take immediate action based on their goals and changing needs. For example, with online access to their 401(k) plan, employees can change their investment selections or salary deferral rates, and as in the case with Human Interest, employees can plan for their futures with built-in investment advising. With access to health care plan benefits online, employees can manage their spending on prescriptions and procedures, and make informed decisions about coverage selections based on their health needs.
Reduce the time spent on benefits administrationIndeed, your employees will appreciate having these self-service platforms, which in turn could lead to improved levels of job satisfaction. But there’s also a benefit for your business and for the efficiency of your time (or your HR department’s time). Once you’ve implemented employee self-service systems, these online platforms will reduce the amount of administrative effort required to manage benefits. When you’re using a paper system, the process of administering benefits may require at least a full-time employee to handle the paperwork, employee questions, and interaction with the plan provider.
Watch out for pain points: A few cons to be aware ofWhile an employee self-service option has many benefits, without some thought and care you might run into some issues. The Society for Human Resource Management identified some potential cons for online platforms, including:
- Decreased personal interaction with employees
- Limited vendor choices that provide employee self-service benefits platforms
- Potential security issues related to confidential information
- Time and resources required to implement
- Employee hesitancy (or limited access) to use automated system
Recommended self-serve employee benefits softwareWhen it comes to the benefits plans you offer, look for the right self-service tools to support employee decision-making and action. A shiny, new system will always look amazing in a demo. Don’t be hasty about your selection: be sure to examine employee self-service platform options carefully. Evaluate that they include all the functionality you require, are easy for employees to use, and are accessible from computers as well as mobile devices. Not sure where to start? Here are some platforms (with employee self-service options) that specialize in supporting small to mid-sized businesses:
- Zenefits offers integrated solutions that support employee self-service including benefits, time, and payroll.
- KinHR automates many administrative HR tasks (onboarding, employee records, performance management, time off tracking) for employers, while also providing employee self-service options.
- BambooHR provides HR-focused applications that integrate with other systems, such as payroll, to allow employees access to relevant data via one online solution.
- Human Interest delivers an employee self-service option so that employees can easily manage everything about their 401k; employees can change investment selections, update salary deferral rates, and access built-in investment advising, all in one solution.
If you’re looking for a great 401(k) for your employees, click here to request more information about Human Interest.Photograph 047 by Lauren Mancke found on minimography.com
Liz Sheffield has more than a decade of experience working in HR. Her areas of expertise are in training and development, leadership development, ethics, and compliance.